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Meeting Cost Calculator

How much do your meetings really cost? Calculate the true expense based on attendees' salaries, duration, and frequency. Includes a live cost ticker.

Live TickerMulti-CurrencyAnnual Impact
Calculate Meeting Cost
This Meeting Costs
$0
Cost Per Minute
$0
Annual Cost
$0
Hours Lost/Year
0
About This Tool

The Hidden Cost of Meetings

Meetings are the #1 time killer in the modern workplace. A Harvard Business Review study found that executives spend an average of 23 hours per week in meetings, up from less than 10 hours in the 1960s. When you factor in preparation and follow-up, meetings consume even more productivity.

How the Calculator Works

  1. Enter the number of meeting attendees
  2. Set the average annual salary for attendees
  3. Choose meeting duration and overhead multiplier
  4. Select how often this meeting recurs for annual impact

The formula: Cost = Attendees x (Annual Salary / Working Hours) x Overhead x (Duration / 60). According to Harvard Business Review, many organizations can recover 20-30% of meeting time.

Related: Pomodoro Timer for focused work, and Employee Cost Calculator.

Frequently Asked Questions

How is meeting cost calculated?
Cost = (sum of hourly rates) x duration. Hourly rate = annual salary / working hours per year, multiplied by overhead.
Does it include overhead costs?
Yes, you can choose an overhead multiplier (1x-2x) to account for benefits, office space, and equipment.
How can I reduce meeting costs?
Reduce duration, invite fewer people, have clear agendas, use async communication, and eliminate recurring meetings that lost their purpose.
Live Cost
$0